Property Director

Location: Florida & Indiana Communities
Reports To: Area Manager

Job Summary

The Property Director is fully accountable for all property operations. The purpose of the Property Director is to effectively manage and coordinate persons, activities, and available resources in order to accomplish property objectives as set forth by the property supervisor and property owner. These objectives include maximizing occupancy levels and property values.

How to apply

Download the employment application.
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PDF · 8 pages · fillable · 689 KB
Complete it, and indicate the position you are applying for.
Email your completed application to us.
Email your application
or write to gdownham@becovicmgmt.com

Wage/Hour Status

Can be an hourly rate position or exempt status, if permitted.

Duties and Responsibilities

Financial

In conjunction with the Area Manager and Vice President, assists in formulation of the budget for each upcoming calendar year and is responsible for staying within budget guidelines.
Ensures all rents are collected when due and posted by close of business the same day; bank deposits are made immediately and reported daily.
Performs evictions, utility cut-offs, and landlord liens as required on delinquent rents.
Provides constant vendor and contractor communication on scheduling, billing, relations, and insurance certificates; approves and submits invoices to corporate for timely payment.

Personnel

Hires, trains, motivates, supervises, and terminates all on-site staff; handles new employee orientation, annual reviews, timesheet approval, and instruction on procedures.
Conducts daily training with office staff on leasing paperwork, workplace safety, and more.

Administrative

Ensures lease files are complete and that leases are executed properly.
Responsible for the office opening on schedule and the condition of the office and model apartments.
Attends scheduled corporate management meetings, usually quarterly.
Maintains records on management activity daily, weekly, and monthly; submits required reports weekly and monthly.

Resident Relations

Maintains a positive customer service attitude and ensures the entire staff does the same.
Makes periodic inspections of move-ins and move-outs.
Reviews notices to vacate to determine cause.
Initiates and implements policies for resident communications: complaints, service requests, and more.

Maintenance

Physically walks and inspects the property regularly; verifies vacant apartment condition.
Updates the vacancy status board daily; coordinates with maintenance and make-ready staff.
Monitors and schedules all maintenance activities.

Marketing & Leasing

Conducts monthly market surveys, provides trend reports, and shops the competition.
Welcomes and shows the property to prospects; handles phone calls and paperwork.
Maintains awareness of market and industry trends via publications and professional organizations.

Safety

Reports liability and property incidents to corporate immediately; ensures workers’ compensation claims are reported and paperwork completed.
Completes safety checklists with maintenance staff.

Qualifications

Three years of experience in on-site property management.
One year of experience as a Manager.
Background in supervision and a successful track record.
Computer skills: word processing and ResMan software knowledge.
Office equipment: calculator, computer, fax and copy machine, telephone.
Minimum 40 hours per week; must be available evenings, nights, and weekends for staffing and emergencies.

Education/Training

High school diploma or equivalent required.
Certified Apartment Property Supervisor or Certified Apartment Manager (CAPS or CAM) preferred.
Bachelor’s degree preferred.

Physical Requirements

Stand and walk or sit alternately: approximately 60% on feet, 40% at the desk.
Occasional need (33–66%) to bend, stoop, squat, climb stairs, push, pull, and reach above shoulder.
Frequent need (33–66%) for standing and walking related to inspecting and presenting the property.
Constant need (66–100%) for writing and typing, grasping and turning, and finger dexterity.
Lifting/carrying: over 25 lbs, rare (<1%); 20–25 lbs, occasional (1–33%); under 20 lbs, frequent (33–66%); under 10 lbs, constant (66–100%).

Sensory Requirements

Vision: Constant need to complete forms, review reports and correspondence, and view a computer screen; frequent need to see small detail and to see clearly beyond arm’s reach. Must be able to determine colors properly for decorating, design, and paint selection.
Hearing & Speaking: Constant need to communicate over the telephone and in person with property owners, corporate and resident management, vendors, and residents.

Additional Requirements

Must be able to work in a fast-paced and customer service-oriented environment.
Performs all duties under pressure and meets deadlines in a timely manner.
Works as part of a team, as well as completing assignments individually.
Takes instruction from supervisors.
Exercises problem solving skills.
Interacts with co-workers, supervisors, guests, and the public in a professional and pleasant manner.

Driving & Working Environment

Driving/Travel: Frequent need (20–25%) to use personal transportation to inspect the property and neighborhood, attend Indiana Apartment Association training, and visit the corporate office. Must have a valid driver’s license and automobile insurance.
Working Environment: Indoors (66–100%); frequently outdoors in all conditions (33–66%); occasional exposure (<10%) to caustics, solvents, oils, fumes, flammables, and pesticides.
Reasoning Development: High. Must apply logical thinking to define problems, collect data, establish facts, draw conclusions, and initiate action.

Safety Responsibilities

Learns and complies with all company safety rules.
Uses appropriate safety equipment at all times.
Immediately reports all unsafe conditions to supervisors.
Must be familiar with all safety features of equipment, machinery, and materials encompassed by job duties.
Must check with supervisor if there is any question as to the safe procedure for any job function.

Employment Policy

Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of Becovic Management Group of Indiana, including those set out in the Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification, and addition as deemed necessary by Becovic Management Group of Indiana. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities, and assignments requested by supervisors, managers, or other company officials.
The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the department or work area.
This job description does not constitute an employment contract between the company and any employee.